Hosting an event is more challenging than you think as you have to consider numerous factors. One of them is to choose the venue where you will be hosting the event. The success of your event largely depends on the venue you are choosing. Whether you are organising a wedding, a fundraiser or a conference, hiring an exclusive venue should top your to-do list. Though numerous event venues are scattered all over Kent, you will have better peace of mind if you consider a few vital points before hiring an exclusive venue.
Looking For Exclusive Venue Hire In Kent? Few Vital Points To Consider
- The Target Audience
It is your responsibility to ensure that the event venue you are choosing can cater to the requirements and interests of your audience. You have to consider their demographic, and you can assess what type of event space they would like. If you plan to hire a wedding venue, choose unique places where you can click some beautiful wedding photos. There should be provision for sound equipment and speakers if you plan to host a large conference. The venue should be compatible with all your needs.
- Your Budget
Even if you want to host a lavish event which your guests will like, make sure you first set a budget and don’t exceed it. The venue you hire should not impact your overall budget. If you fail to keep a good hold on your budget, your event cost will increase drastically and become unmanageable soon. Create and maintain a spreadsheet with the overall cost divided into sections. It is not only about the venue; you also need to create a price estimate for the food, entertainment, themed decorations, staff, equipment hire and food.
- Venue Amenities
Some of the venues have designated items and equipment on site which you can use for your event. You can easily organise the event if a few of the amenities are present at the venue rather than having those delivered on the day of the event. If you plan to host a wedding or birthday party, booking a venue with chairs and tables will be very beneficial. Recently, there has been an increase in the demand for barn weddings. Look for a barn venue in Surrey licensed for civil weddings or partnership ceremonies for up to 150 guests.
- Create A Floor Plan
You can host a successful event if you look for exclusive venue hire in Kent and make proper use of the event space. It is advisable to visit the venue atleast a couple of days before the day of the event. Take a few photos and it will become easier for you to visualise the space. Create a detailed floorplan to get an idea of where you can place the tables, equipment, and decorations. Carefully think about the seating plan so you can manage it with ease.
- Hire Staff
If you want the event to run smoothly, you have to appoint a team of helpers or staff. Hiring them almost becomes necessary when hosting a large event. You can even ask the venue owner whether they can provide a few staff with knowledge of the venue and procedures. Make a list of the services you need from the staff so you can hire them accordingly. Ask them to arrive at the venue a couple of hours before the event start. They might also have to stay back for an extra hour after the event for the cleanup. Consider these timescales so you have sufficient staff on hand.
Consider the points stated above and get in touch with the experts at Coltsford Mill if you want to hire an exclusive venue in Kent.